WEBSITE TERMS AND CONDITIONS
TERMS OF USE
We reserve the right to withdraw or amend any service we provide on our sites without notice (see below).
- Cumberland Geological Society will not be held liable for any losses and/or damages arising from the use of this website or of any other website to which this website provides a link, and/or from the use of information presented on this or any such other website.
- We restrict access to some parts of our sites to society members. If you are provided with a user identification code, password or any other piece of information as part of our security procedures or given access to any information via the restricted part of our site, you must treat such information as confidential, and must not disclose it to any third party. On behalf of Council, we have the right to disable any user identification code or password, whether chosen by a member or allocated by the council at any time, if the member or user in question has failed to comply with any of the provisions of these terms of use.
- You are responsible for making arrangements necessary for you to have access to our site. You are also responsible for ensuring that all persons who access our site through your internet connection are aware of these terms, and that they comply with them.
- Permitted use. You are not permitted to use this website other than for the following, private, non-commercial purposes: (i) viewing this website; (ii) making bookings; (iii) reviewing/changing bookings; (iv) checking event information; (v) performing online registration; (vi) transferring to other websites through links provided on this website; and (vii) making use of other facilities that may be provided on the website.
- You are not permitted to use this website and/or any data that passes through Cumberland-geol-soc.org.uk, domain names, uniform resource locators, databases, functions or its content other than for private non-commercial purposes. Use of any automated system or software, whether operated by a third party or otherwise, to extract any data from this website for commercial purposes (“screen scraping”) is strictly prohibited.
- Cumberland Geological Society reserves the absolute right to take all actions it considers necessary against all parties howsoever involved in the unauthorised use of its website and without notice, in order to vindicate its rights and prevent such unauthorised use, including using blocking technology (which may itself involve conducting automated searches of such parities’ websites, screen scraping therefrom, breaching the terms of use such parties’ websites, or any similar or associated actions) and/or issuing legal proceedings.
- All information, data, underlying computer programs (including APIs), domain names, URLs, databases, and materials presented on this website, including names, logos, etc., are subject to copyright, trade mark rights, database rights and/or other intellectual property rights. You may use such content only as strictly required for permitted personal, non-commercial purposes. Any other use and/or reproduction of such content, without the prior written consent of Cumberland Geological Society, is prohibited and will constitute a breach of these Terms of Use and may infringe Cumberland Geological Society’s IP rights.
DATA PRIVACY POLICY
1. About this Policy
1.1 This policy explains when and why we collect personal information about our
members, how we use it and how we keep it secure and your rights in relation to it.
1.2 We may collect, use and store your personal data, as described in this Data Privacy Policy and as described when we collect data from you.
1.3 We reserve the right to amend this Data Privacy Policy from time to time without prior notice. You are advised to check our website or our society noticeboard regularly for any amendments (but amendments will not be made retrospectively).
1.4 We will always comply with the General Data Protection Regulation (GDPR) when dealing with your personal data. Further details on the GDPR can be found at the website for the Information Commissioner (www.ico.gov.uk). For the purposes of the GDPR, we will be the “controller” of all personal data we hold about you.
2. Who are we?
2.1 We are Cumberland Geological Society (CGS). We can be contacted at contact@cumberland-geol- soc.org.uk .
We recognise that your privacy is important to you. We will apply appropriate protection and management of any personally identifiable information you share with us. The information you submit will be kept confidential and with the highest standards of security. The information you provide will be entered onto a database and processed by CGS in accordance with the Data Protection Act 1998.
This data protection and privacy policy statement relates solely to the information provided by you to CGS on this website. This information includes your registration details, any additional information you choose to submit and the information BCS gathers by tracking your movements
across the website.
This privacy policy is not intended to, and does not, create any contractual or other legal rights.
3 What sort of information do we hold:
3.1 Information that you provide to us such as your name, address, date of birth, telephone number, email address, bank account and payment card details and any feedback you give to us, including by phone, email or post;
3.2 Information about the Services that we provide to you (including for example, the things we have provided to you, when and where, what you paid, the way you use our products and Services, and so on);
3.3 Information about any device you have used to access our Services (such as your device’s make and model, browser or IP address) and also how you use our Services;
3.4 Any personal information provided by you to CGS through your registration and use of this website will only be used for the following purposes by CGS:
a) updating and processing membership records;
b) defining areas of interest to you and improving the website to meet users’; requirements and compiling information relating to users’; interaction with the website;
c) advising you of products or services which may be of interest;
d) to find ways to improve our service, including statistical analysis;
e) help answer your questions or solve any issues you have
Any personal information received from you will be retained by CGS and/or its subsidiaries and will only be disclosed to a third party where CGS is satisfied that such third party has adequate data protection provisions in place. In addition, disclosure may be given where required by law. We shall also give you the opportunity to remove yourself from any of our mailing lists at any time.
3.5 Some of our web pages use cookies and other tracking technologies. By proceeding to register with this website, you consent to the terms and conditions contained herein and to CGS and/or its subsidiaries processing your personal data for the purposes set out above.
4. How we protect your personal data
4.1 We will not transfer your personal data outside the EU without your consent.
4.2 We have implemented generally accepted standards of technology and operational security in order to protect personal data from loss, misuse, or unauthorised alteration or destruction.
4.3 Please note however that where you are transmitting information to us over the internet this can never be guaranteed to be 100% secure.
4.4 For any payments which we take from you online we will use a recognised online secure payment system.
4.5 We will notify you promptly in the event of any breach of your personal data which might expose you to serious risk.
5. Who else has access to the information you provide us?
5.1 We will never sell your personal data. We will not share your personal data with any third parties without your prior consent (which you are free to withhold) except where we are required to do so by law or as set out in the table above or in paragraphs 5.2 and 5.3 below.
5.2 We may pass your personal data to third parties who are service providers for the purposes of completing tasks and providing services to you on our behalf (e.g. to print newsletters and send you mailings). We do this for the purpose of our legitimate interests in operating the society and for performing our contract with you. However, we disclose only the personal data that is necessary for the third party to deliver the service, where this is the case third parties will be required to have contractual arrangements that ensure your information is kept secure and not used for their own purposes.
6. How long do we keep your information?
6.1 We will hold your personal data on our systems for as long as you are a member of the society and for as long afterwards as it is in the societies’ legitimate interest to do so or for as long as is necessary to comply with our legal obligations. We will review
your personal data every year to establish whether we are still entitled to process it.
If we decide that we are not entitled to do so, we will stop processing your personal data except that we will retain your personal data in an archived form in order to be able to comply with future legal obligations e.g. compliance with tax requirements and exemptions, and the establishment, exercise or defence of legal claims.
6.2 We securely destroy all financial information once we have used it and no longer
need it.
7. Your rights
7.1 You have rights under the GDPR:
(a) to access your personal data
(b) to be provided with information about how your personal data is processed
(c) to have your personal data corrected
(d) to have your personal data erased in certain circumstances
(e) to object to or restrict how your personal data is processed
(f) to have your personal data transferred to yourself or to another business in certain circumstances.
7.2 You have the right to take any complaints about how we process your personal data to the Information Commissioner:
https://ico.org.uk/concerns/
0303 123 1113.
Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire SK9 5AF
For more details, please address any questions, comments and requests regarding our data processing practices to CGS, in person, by phone, or using the website contact form.
